Every school maintains extensive records for every student. These records contain detailed information regarding the child’s performance at school both academically and in extracurricular activities.
These records contain sensitive information, and parents have every right to access this information and to make sure everything is in order.
Importance Of Keeping Track Of School Records
There are several reasons why keeping track of your child’s school records is so important. Again, these records contain sensitive information, so parents need to know exactly what information about their child is on file.
They should also access these records periodically to check that their child’s information is correct and up to date. If there are discrepancies, parents have the right to ask that these errors be corrected immediately.
Accuracy in a child’s records is crucial because this information can help determine whether a child gets admitted to a good college or university in the future.
Parents must also ensure that the school keeps these records confidential and does not give external agents access to them.
How To Access Your Child’s Records
Here are a few detailed steps on how to access your child’s school records:
- Contact the school’s administration and ask for a release of information form.
- Fill out this form and sign it to access the child’s records.
- Alternatively, you could write a letter or email to the administration if the school does not have a release of information form.
- When you write your letter or email, be sure to follow the format of a sample letter for requesting school records.
Things To Remember
Now that you have access to the student’s records, there are a few things you need to remember.
Firstly, you need to make copies of the official school records and file them in a folder for your own record keeping. This way, if the school changes something in your child’s records, you can quickly check your own copy and catch any discrepancies.
Secondly, having your own copy can be useful so that you can make a note of any information that you may want to get altered later. Lastly, keep in mind that you may have to pay the school a small fee to generate copies of the original records.
Every parent has the right to know what information their child’s school records contain, and they also have the right to change this information if something incorrect is found in the records.